What is enterprise content management?

As COVID-19 redefines the work landscape, companies face new hurdles in maintaining productivity and keeping business processes moving forward.

Information management, access and distribution have become fragmented. Enterprise content management (ECM) facilitates the optimal management and flow of information across the enterprise. As a central set of practices and technologies, ECM ensures full lifecycle management, from capture through to archiving and disposition.

Traditional ECM software has evolved into content services. This new approach to content management allows organizations to realize even more value from content and data, while extending governance controls further into business processes.

The best content services platforms integrate with the lead applications at the heart of business processes to bridge siloes and incorporate previously isolated content and data into information flows and introduce compliance, security and privacy policies.

OpenText Documentum overview

OpenText Documentum offers a broad set of capabilities to manage and extract value from content of all kinds across the enterprise. Its industry-leading enterprise content services allows organizations to establish control of their critical information with a single source of the truth, simplifying access to the most recent, approved business content.

Documentum case management features bind content together with process and automation to assemble complete case files with minimal effort to streamline important business processes for greater efficiency, consistent quality, and faster cycle times.

By keeping content secure and well-protected for future use, users can quickly address information requests and respond to regulatory inquiries, while ensuring that employees do not access unapproved or superseded information.

What is new in Documentum

Use high performance Amazon Aurora database

Access low cost Google Elastifile storage

Automatically redact PII for GDPR and CCPA compliance

OpenText Documentum features

Enterprise content services

Enterprise content servicesSupports the entire content lifecycle with a wide range of formats, including Office documents, images, CAD files, rich media and more. Provides powerful and flexible search, as well as access, versioning, and metadata controls.

Personalized user experience

Personalized user experienceEnables organizations to deliver highly personalized, role-based user experiences and task-based case views that drive productivity and optimize user adoption.

Process management

Process managementCombines traditional business process management with content to orchestrate who needs to take action and when, presenting relevant information in the most relevant context to drive consistent, high-quality decisions.

Content governance

Content governanceIncludes strong levels of encryption, including compliance with the FIPS standard and default 128-bit AES level encryption and controls the entire lifecycle of corporate records, as well as content retention and disposition policies.

Extensible and interoperable

Extensible and interoperableLeverages a service-oriented architecture and enables integrations with disparate repositories and enterprise applications. Enables solutions developers to leverage standard technologies, including CMIS, SOAP and restful APIs enabling the use of services, such as Google speech to text to search audio files.

Cloud ready

Cloud readyRun Documentum anywhere using cloud-native technologies that vastly simplify deployments and upgrades to introduce new features quickly. Available as a fully managed or cloud-based service and includes automated orchestration to support deployment to any cloud infrastructure.

Secure and scalable

Secure and scalableOffers a robust, fault-tolerant, cloud-ready architecture to manage and control all information content, with multilanguage support and localization for global environments. Scales to meet the most strenuous requirements while ensuring constant enforcement of governance policies, regardless of location.

Personalized experience

Content collaborationSupports collaboration throughout the lifecycle of a wide range of content types, from common office documents to rich media and more. Provides content security, access controls and automatic versioning.

OpenText Documentum benefits

Trusted information

Quickly search and access the right information in context and have confidence that information is ready to meet compliance needs.

Screenshot of Documentum content appearing in the SAP user interface

Increased productivity

Benefit from easy-to-use user experiences and streamlined business processes, while reducing cycle times with management orchestration.Screenshot of an example use case of Case Management built on Documentum xCP

Reduced risk

Protect the organization against future legal or regulatory risks with security, records management and retention services.Screenshot of document retention policy information presented graphically

Enhanced agility

Rapidly modify or augment to meet changing business conditions with flexible user interfaces configured to meet specific role requirements and APIs that integrate with business systems.

For inquiries, email us at info@agdinfotech.com

Source: https://www.opentext.com/products-and-solutions/products/enterprise-content-management/documentum-platform


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